Registrar Office

 

Cotabato City State Polytechnic College started as general secondary school in 1924.  In 1983 it was converted into a state college by virtue of Batas Pambansa Blg 484.  Its basic functions are instruction, research, extension and production.

 

Situated in an 8-hectare area, the main campus of CCSPC is located in Cotabato City which is the Regional Government Center OF Central Mindanao (Region XII) and the provisional seat of the Autonomous Region in Muslim Mindanao (ARMM).  Its 8 hectare area in Barangay Rebuken, Sultan Kudarat, Maguindanao is utilized as a laboratory practicum area of the College of Agriculture.  It has a 6 hectare area in Punta, Parang, Maguindanao for instruction and research of the College of Fisheries; and a forest area of 1,000 hectares in Mt. Lenangan of Datu Odin Sinsuat, Maguindanao for the College of Forestry practicum and research.

 

Cotabato City State Polytechnic College offers various graduate and baccalaureate degrees, non-degree courses and a laboratory high school.

 

VISION

 

The CCSPC shall be a center for scholarships, science, professions and entrepreneurship; a developer of human and technology resources for global competitiveness, and a pro-active change-agent in Central Mindanao and the Autonomous Region in Muslim Mindanao.

 

MISSION

 

The CCSPC aims to provide a professional and advance academic, technical-vocational training; promote research, extension, production, and progressive leadership in the various fields of specialization; and promote scholarship and part-time job opportunities to poor but deserving students.

 

PERFORMANCE PLEDGE

 

We, the officials and employees of the Cotabato City State Polytechnic College, commit to:

 

Accomplish tasks promptly, efficiently and with utmost courtesy by authorized personnel with proper identification from Mondays to Fridays, 8:00 a.m. to 5:00 p.m., with noon break;

 

Consistently observe service standards and respond to your needs and complaints;

 

Treat everyone fairly and value every citizen’s comments, suggestions and needs, including those   with special needs such as the differently-abled, pregnant women, and senior citizens.

 

All these we pledge, because YOU deserve no less.

 

REGISTRAR’S OFFICE

 

Frontline Service: REQUEST FOR EVALUATION OF GRADES

Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break

Who may avail of the service: Students

Requirements: Official Receipt (OR)

Duration: 1-2 working days

 

How to avail:

 

Step

 

Applicant/Client

 

Service  Provider

Duration of Activity

 

Person In-Charge

 

Fees

 

Form

1

Request for evaluation

Advisement/Instructions

1-3 min.

Clerk/Records-In-charge

 

Request form

 

2

Pay to the Cashier

Issue O.R.

3-5 min.

Clerk/Collector

P100

 

 

Present O.R. and secure claim slip

Process the Evaluation

1-2 hrs.

Clerk/Records-In-charge

 

 

 

Claim/Receive the Evaluation and present claim slip

Release the Evaluation

3-5 min.

Clerk/Records-In-charge

 

 

 

Frontline Service: AUTHENTICATION OF TRANSCRIPT OF RECORDS/DIPLOMA AND ALL CERTIFICATIONS 

Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break

Who may avail of the service: Students

Requirements: Original documents, Xeroxed copy of documents, Official Receipt (OR)

Duration: 1 hour to 1 day

 

How to avail:

 

Step

 

Applicant/Client

 

Service  Provider

Duration of Activity

 

Person In-Charge

 

Fees

 

Form

1

Present documents (original & Xeroxed)

Fill up request form

check and verify the authenticity of documents

5-10 min.

Clerk/Records-In-charge

 

Request form 

2

Pay to the Cashier

issue O.R.

3-5 min.

Clerk/Collector

P20/page

 

3

Present O.R. and secure claim slip

Process the authentication

30 min-1 hr.

Clerk/Records-In-charge

 

 

4

Claim/Receive the authenticated documents and present claim slip

Release the authenticated documents

3-5 min.

Clerk/Records-In-charge

 

 

 

REGISTRAR’S OFFICE

Frontline Service: RESPONSE TO REQUEST/QUERIES

Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break

Who may avail of the service: Alumni, Students and other Colleges and Universities

Requirements: Written requests/queries

Duration: 5 to 7 working days

 

How to avail:

 

Step

 

Applicant/Client

 

Service  Provider

Duration of Activity

 

Person In-Charge

 

Fees

 

Form

1

Fax or hand carry written request

reply the request/query

20-30 min.

Registrar or Records-In-charge

None

 

2

Receive the request/query

release the request/query (mail, fax or hand carried)

2-5 min.

Registrar or Records-In-charge

 

 

 

Frontline Service: ISSUANCE OF C.A.V.  (Certification, Authentication and Verification)

Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break

Who may avail of the service: Alumni, Students

Requirements: Transcript of Records (T.O.R.), Certification of Graduate, Diploma, Official Receipt (OR)

Duration: 1 to 3 working days

 

How to avail:

Step

Applicant/Client

Service  Provider

Duration of Activity

Person In-Charge

Fees

Form

1

Present documents. Fill-up request form

Check and verify documents

3-5 min.

Clerk/Records-In-charge

 

 Request form

2

Pay to the Cashier

issue O.R.

3-5 min.

Clerk/Collector

P40

 

3

Present O.R. and secure claim slip

Process the CAV

2-3 min.

Clerk/Records-In-charge

 

 

4

Claim/Receive the CAV and present claim slip

Release the CAV

3-5 min.

Clerk/Records-In-charge

 

 

 

REGISTRAR’S OFFICE

Frontline Service: ISSUANCE OF TRANSCRIPT OF RECORDS (T.O.R.)

Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break

Who may avail of the service: Alumni, Students

Requirements: Clearance, Birth Certificate, Form-137A and Official Receipt (O.R.)

Duration: 5 to 10 working days

 

How to avail:

 

Step

Applicant/Client

Service  Provider

Duration of Activity

Person In-Charge

Fees

Form

1

Secure Clearance, fill-up request form.

Advisement/Instructions

30 min-1 hr.

Clerk/Records-In-charge

 

Request form

2

Pay to the Cashier

issue O.R.

3-5 min.

Clerk/Collector

P50/page

 

3

Present O.R. and secure claim slip

Process the T.O.R.

1-2 hrs.

Clerk/Records-In-charge

 

 

4

Claim/Receive the TR and present claim slip

Release the T.O.R.

3-5 min.

Clerk/Records-In-charge

 

 

 

Frontline Service: ISSUANCE OF DIPLOMA

Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break

Who may avail of the service: Alumni, Students

Requirements: Clearance, Birth Certificate, Form-137A and Official Receipt (O.R.)

Duration: 5 to 10 working days

 

How to avail:

Step

Applicant/Client

Service  Provider

Duration of Activity

Person In-Charge

Fees

Form

1

Secure Clearance, fill-up request form

Advisement/Instructions

30 min-1 hr

Clerk/Records-In-charge

 

Clearance Request form

2

Pay to the Cashier

issue O.R.

3-5 min

Clerk/Collector

P200

 

3

Present O.R. and secure claim slip

Process the Diploma

1-3 days

Clerk/Records-In-charge

 

 

4

Claim/Receive the Diploma and present claim slip

Release the Diploma

3-5 min

Clerk/Records-In-charge

 

 

 

REGISTRAR’S OFFICE

Frontline Service: ISSUANCE OF CERTIFICATION (Grade,Enrolment,Earned Units,Good Moral Character)

Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break

Who may avail of the service: Alumni, Students

Requirements:  Official Receipt (O.R.)

Duration: 1 to 3 working days

 

How to avail:

Step

Applicant/Client

Service  Provider

Duration of Activity

Person In-Charge

Fees

Form

1

Fill-up request form

Advisement/Instructions

1-3 min

Clerk/Records-In-charge

 

 Request form

2

Pay to the Cashier

issue O.R.

3-5 min.

Clerk/Collector

P50

 

3

Present O.R. and secure claim slip

Process the Certification

5-10 min.

Clerk/Records-In-charge

 

 

4

Claim/Receive the Certification and present claim slip

Release the Certification

3-5 min.

Clerk/Records-In-charge

 

 

 

Frontline Service: ISSUANCE OF HONORABLE DISMISSAL (HD)/CERTIFICATE OF TRANSFER CREDENTIAL CTC)

Schedule of Availability of Service: Monday to Friday/8:00 am to 5:00 pm with noon break

Who may avail of the service: Alumni, Students

Requirements:  Clearance, F137A, Official Receipt (O.R.)

Duration: 1 to 3 working days

 

How to avail:

Step

Applicant/Client

Service  Provider

Duration of Activity

Person In-Charge

Fees

Form

1

Request HD/CTC, fill-up request form

Advisement/Instructions

1-3 min.

Clerk/Records-In-charge

 

Request form 

2

Pay to the Cashier

issue O.R.

3-5 min.

Clerk/Collector

P50

 

3

Present O.R. and secure claim slip

Process the HD/CTC

3-5 min.

Clerk/Records-In-charge

 

 

4

Claim/Receive the HD/CTC and present claim slip

Release the HD/CTC

3-5 min.

Clerk/Records-In-charge

 

 

 


FEEDBACK AND REDRESS MECHANISM

 

 

Please let us know how we have served you by doing any of the following:

 

Accomplish our Feedback Form available at the Security Post and drop it in the

drop box at the Mamamayan Muna in Action Center

 

Send your feedback through e-mail ( This email address is being protected from spambots. You need JavaScript enabled to view it. )

or

call us (064) 4215146

or

Talk to our OFFICER OF THE DAY

 

If you are not satisfied with our service, your written/verbal complaints shall immediately

be attended to by the Officer of the Day at the Public Assistance and Complaints Desk.

 

 

THANK YOU for helping us continuously improve our services.

        

        SUARA       Annual Reports

 

Commission on Higher Education    Civil Service Commission

Department of Budget   Government Service Insurance System

Pag-Ibig Fund   PhilHealth

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